Travel Assistant job at U.S. Mission

Summary:
The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Travel Assistant.

The work schedule for this position is:
• Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No.

Duties:
• Assists travelers making travel arrangements to include making recommendations, consistent with all travel regulations and post guidance, about travel routes, lodging options, per diem allowances, mixed transport options, etc.
• Advises USG direct hire staff about their travel related entitlements and ensures that their travel authorizations conform to the regulations.
• Coordinates with the Travel Agent/Contractor and Customs & Shipping staff to ensure that travel related permissions/formalities (visas, medical, time, etc.) are adhered to.
• Works with Travel Agent/Contractor to ensure that tickets are issued for properly approved travel authorizations.
• Maintains recordkeeping to support validation and research needs, with a focus on softcopy recordkeeping wherever possible.
• Working with relevant Management Section staff, maintains appropriate contacts with travel vendors. Coordinates with relevant staff to ensure that the travel needs of Mission visitors (including 100s of VIPs per year) are appropriately serviced.

Qualifications and Evaluations
EDUCATION: Completion of two years of general college studies is required.

Requirements:
EXPERIENCE:
• Three years of experience in travel reservation, event coordination, accounting, or voucher examining is required.

JOB KNOWLEDGE:
• Practical knowledge of general accounting principles and excellent customer service.
• Excellent knowledge of travel sector issues inside Uganda and internationally is very important to being an effective Senior Travel Assistant.

LANGUAGE:
• Level IV English ability (fluent written, spoken and reading).

SKILLS AND ABILITIES: Must have the ability to: Interact with tact and diplomacy with all levels of Mission personnel.
• Articulate complex issues both orally and in writing
• Interpret and apply technical regulations
• Work in a pressurized environment
• Meet deadlines
• Competently navigate around MS Word, MS Excel and MS Access
• Work independently on routine matters

Job application procedure

Interested and qualified, Click here to apply.

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