Purpose of the position
The Regional Lead Verifier will be responsible for the day-to-day management of the regional project office. And will coordinate and plan the different RBF verification tasks and responsibilities of the regional verification team. S/he will lead and coach the verification officers and data entrants and monitor the progress of the project in the region and draft monthly internal and quarterly donor reports that will be consolidated in the overall quarterly report to the donor, working closely with the Project, Land Expert, Finance Manager and Senior RBF Expert.
The Regional Lead Verifier will build positive working relations and liaise with all the relevant actors in the region, such as representatives of the contracted departments, CBOs, the regulators and EKN funded projects present in the region.
KEY DUTIES & RESPONSIBILITIES
Roles and responsibilities
Coordination
• Ensure that start -up and the implementation of the RBF-project by the district(s) in the region is well coordinated.
• Making sure that all systems and procedures are in place and that the project has realised the intended results as it is formulated in the project proposal, while keenly following the Project Implementation Manual.
• The Regional Lead Verifier will actively participate in the development of the Project Implementation Manual and designing of effective and user-friendly data collection, monitoring and evaluation tools of the project.
• Ensure the Verification Officers conduct the quarterly quantity audits at contracted departments timely and accurately.
• Ensure proper data management by Monitoring and Evaluation Officer and supervise the entry of quarterly quality data, quarterly community satisfaction data into the agreed electronic data system.
• Conduct preparation and submission of quarterly invoices and reports to the RBF Chief of Party.
• Monitor the use of the RBF-subsidies in the contracted district departments and Sub-counties and submit quarterly subsidy use reports to the Chief of Party .
• Ensure collaboration with the EKN funded projects and the CCO Capacity Development partners activities as and when required.
• Constant liaison with the RBF Senior Expert, Land Expert and Data Analyst.
Project performance management
• Participate in the elaboration of the business plans for DPM, ENR and General Administration (CAO Office) and evaluate them bi-annually before new business plans are elaborated to ensure compliance of contracted departments and report any deviation to the Chief of Party .
• Make quarterly analysis of the contracted departments’ performance and classify them accordingly.
• Quarterly assess the performance of the contracted departments based on performance indicators as it is detailed in the PIM.
Reporting
• Lead the identification, documentation and reporting of gaps and guidance on improvements to departmental staff.
• Lead the compilation and submission of timely quarterly verification reports.
• Timely sampling of beneficiaries from the department database for follow up of ‘client satisfaction surveys’ by the Community Based Organisation (CBO).
• S/he will compile quality and timely quarterly and annual financial and narrative progress reports in line with requirements of the donor and Cordaid Global Office
• Ensure that all the project’s documents including inventories for purchased materials, tools, equipment and assets are filed and kept under safe custody.
Operational
• Lead personnel in accordance with management style and social policy of Cordaid, focused on productivity, employee development and satisfaction.
• Ensure efficient use of resources and controls quality of work as outlined in the approved technical and financial manuals.
Contracts, workplans and review
• Facilitate and manage the timely preparation and signing of contracts with the District Production and Marketing, Environment and Natural Resources department, and General Management (CAO office) and the CBO’s.
• Formulate on a quarterly basis RBF-project management work plans and operational budgets.
• Ensure timely support of the quarterly reviews of the RBF contracted departments and CBOs focusing on the quality of reports submitted by the responsible departments and service providers.
Quality Analysis
• Oversee the (verified) final invoices for payment of the RBF-subsidies submitted are accurate and sent timely to the Fund holder, so that payments can be made in a timely manner.
• S/he will monitor the progress of the RBF-project and identify key challenges with solutions while working in consultations with the RBF Chief of Party .
• S/he will also ensure timely monitoring and verification of the client satisfaction questionnaires for completeness and accuracy of data.
Training and coaching
• Supported by the Project Main Office in Fort Portal, the Regional Lead Verifier will provide hands-on training and support to the RBF Project staff and other actors playing a role in the institutional setup of the RBF-project including the DPM, ENR, CAO Office, steering committee members, and CBOs on performing their tasks and responsibilities as formulated in the Project Implementation Manual.
• Support RBF Senior Expert and Land Expert during project trainings and workshops.
Representation and networking
• Represent Cordaid and the RBF-project at the district. The Regional Lead Verifier will also ensure active participation in all the district land tenure and food systems district coordination working groups/platforms.
• Represent the Cordaid Uganda Office, establishing and maintaining good relations with the district authorities, EKN funded projects colleagues and other key stakeholders in the targeted districts.
REQUIREMENTS
QUALIFICATIONS
• Undergraduate degree in agriculture related fields, land use management, and business administration, social sciences, international development;
• Familiarity with the Uganda food systems and land tenure systems and functions.
• Experience and or willingness to learn the RBF implementation process: verification, data collection, invoicing and contracting of contracted departments, indicators;
• At least two years of data-collection and management work experience;
• Excellent communication and facilitation skills, including the ability to establish good working relationships, to transfer skills and knowledge, and to provide technical assistance to key actors;
• Fully proficient in the following software applications: Windows, Excel, Word, Outlook, PowerPoint.
Core Competencies:
• Excellent interpersonal, co-ordination and negotiation skills, and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Strong commitment to integrity, professionalism, creativity and innovation, learning, accountability, planning and organization, results orientation, teamwork and technological solutions.
Job application procedure
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More Information
- Address Kampala, Uganda, East Africa
