Job purpose
The Project Manager will have overall responsibility for implementing this project in Uganda in close collaboration with the Malaria Consortium’s Principal Investigator (PI) and the country senior management.
Scope of work
With support from Malaria Consortium’s Principal Advisor (Disease Prevention) (PI), Senior Country Technical Coordinator (SCTC), and the project’s statistician, the role will have overall responsibility for activities relating to the implementation of project. This will include management of project staff, stakeholders, and project partners; as well as project budget management, reporting, and risk/security planning.
Key working relationships
The role will liaise closely with Malaria Consortium’s Uganda country team, the East & Southern Africa regional and global team.
Key internal working relationships include the Principal Advisor (Disease Prevention), Senior Country Technical Coordinator, Country Director, and the project’s statistician, and M&E staff.
Externally, the role will work closely with collaborating ministries such as MOH through NMCD, MAAIF, and Ministry of Disaster Preparedness and Refugees. He/she will also work closely with the project partners namely, UVRI, Uganda Red Cross Society, UNMA, Netherlands Red Cross, Erasmus University Medical Center, and NARO and key stakeholders at national and subnational levels.
Key accountabilities
Managing the implementation of the project interventions (60%)
• Under the strategic guidance of the PI and the SCTC, provide leadership to project staff, national and district-level health authorities, and implementing and research partners, ensuring that each partner is contributing to the project objectives.
• Lead the development of detailed work plans for each component of the intervention, working closely with the PI, SCTC, project staff, and partners.
• Oversee the timely implementation of the work plans, ensuring high quality outputs and taking corrective action where needed.
• Throughout all phases of project intervention, work closely with partners, national, and districtlevel health authorities to ensure effective lines of communication and collaboration are established and maintained, build buy-in for and ownership of the project among relevant stakeholders, and facilitate embedding the intervention within the health system.
• Liaise with the Logistics Manager to ensure timely procurement and distribution of goods and services commodities.
• Serve as the primary point of contact for the global/regional technical and programme teams for all queries relating to the project’s implementation in Uganda.
• Regularly report on progress in line with Malaria Consortium’s and funders’ reporting requirements, including regular update calls with the global/regional technical and programme teams, quarterly and annual progress reports.
• Coordinate partner quarterly and annual reports, in a timely manner to compile into one large report to submit to the donor with the PI’s guidance and sign-off.
• Act as budget holder for the project in Uganda, applying Malaria Consortium’s finance and procurement policies, and ensuring transparency and accountability.
• Monitor and regularly report on project spend in line with Malaria Consortium’s and funders’ reporting requirements, including regular reforecasting.
• Liaise with the Country Finance Manager and other finance staff to ensure payments to project implementers (e.g., field staff) are documented and processed appropriately.
• Where applicable, manage sub-grant agreements with local implementing bodies
• Work closely with the project team to ensure the documentation of project activities and ensure implementation of monitoring and evaluation activities, providing support from Malaria Consortium staff as required.
• Liaise with the External Relations team and the Research Uptake Manager to develop communications, advocacy strategy, research uptake publications plan for the project.
• Participate in relevant national, or district level planning, review, and advocacy meetings.
Technical and research (20%)
• Support project staff in working with internal and external stakeholders to adapt and contextualise processes, tools and materials for each research component (planning; procurement and supply management; community engagement; training; response preparedness and implementation, supervision, monitoring & evaluation)
• Coordinate technical assistance regarding project implementation at national, subnational-field levels.
• Support the project team in quality assurance implementation of key activities, including planning meetings, training and supervision.
• Liaise with the project team/partners to ensure quality of research activities.
• Ensure that activities are appropriately budgeted for.
• Contribute to the development of technical and research reports and outputs. • Contribute to research uptake activities.
General project management (20%)
• Participate in recruitment and line manage project team members as required, ensuring Malaria Consortium’s HR policies are applied.
• Negotiate office arrangements for project staff.
• Work with the SCTC, Country Director and the PI to develop and maintain a project risk register and ensure that any actions required to mitigate risks are implemented.
• Assume overall responsibility for the Project safeguarding Risk Assessment tool, safety and security of Malaria Consortium project staff, assets and reputation.
• Develop a national or sub-national safety and security plan and manage its implementation, ensuring the project team is equipped with the tools required to live and work in a safe and secure environment.
• Monitor available security information and establish contingency planning exercises in anticipation of major events, to provide requisite security whilst minimising programmatic disruption
• Ensure the project staff and partners are compliant with contract requirements and donor regulations.
Person specification
Qualifications and experience:
Essential
• Master’s degree in public health, epidemiology, international development, management or relevant discipline
• Extensive work experience as a senior project manager in public health related projects, and a proven ability to deliver high-quality project outputs
• Extensive experience of budget management and providing financial oversight
• Experience in managing research projects
• Extensive experience of personnel management
• Experience of procurement and supply management
• Experience of working in multi-partnership arrangement within an international NGO
Desirable
• Experience in public health research project design and implementation, including the development of processes, tools and materials
• Experience of designing and implementation of projects addressing impacts of extreme climate
• Experience of managing risk and security
Work-based skills:
Essential
• Established team leadership skills
• Excellent coordination and time management skills
• Excellent strategic, analytic and systems thinking
• Ability to create functional work relationships at a distance and to relate to people across locations, functions and levels of seniority
• Excellent interpersonal and communication skills
• Good report writing skills in English
• Attention to detail
• Fluency in English
Desirable
• Familiarity with public health
• Familiarity with the health system in Uganda
• Familiarity with implementation research approaches
Job application procedure
Upload onto the above website, your cover letter outlining how your skills and experience meet the required specifications and competencies, and Curriculum Vitae (CV) with contact details for three work related referees. Please note that, only shortlisted candidates will be contacted for interviews.
The closing date for uploading applications is Friday December 8, 2023
The details for applying are available on our website:
https://malariaconsortium.current-vacancies.com/Jobs/Advert/3320096?cid=2061
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More Information
- Address Kampala, Uganda, East Africa
