Project Assistant job at The AIDS Support Organization (TASO Uganda)

Key Outputs
• Administrative duties by collecting data, sorting, filing, and sending out project files to the right personnel, workers, and stakeholders is a timely done
• Records kept of all project items, and ensure that they are adequately delivered to the various project staff as directed by the Cluster Team Leader
• All logistics related to project work are processed and provided in due time
• Meetings, presentations, seminars and training effectively organized
• Meetings with the Cluster Team Leader attended, apt attention to documents paid, and relevant action taken
• Nature and condition of the project were evaluated and useful suggestions to the Cluster Team Leader made
• Staff welfare in the Cluster ensured.

Key Duties and Responsibilities
• Ensure that all aspects of the project are duly attended to and completed at the right time,
• regardless of challenges that may be encountered.
• Carry out administrative duties by collecting data, sorting, filing, and sending out project
• files to the right personnel, workers, and stakeholders.
• Track project progress and ensure that all issues related to the project are clarified and
• completed to avoid confusion and interruption during the execution of the project.
• Keep records of all project items, and ensure that they are adequately delivered to the
• various project staff as directed by the Cluster Team Leader.
• Ensure that all logistics related to project work are processed and provided in due time to
• avoid interruption of project activities.
• Make arrangements for meetings, presentations, seminars, and trainings being organized and calls the attention of the Cluster Team Leader to them where and when they are needed.
• Attend meetings with the Cluster Team Leader/Project Director and pay apt attention throughout to get details of items discussed at the meeting and run them by the Cluster Team Leader/ Project Director when needed.
• Evaluate the nature and condition of the project and make useful suggestions to the Cluster Team Leader/ Regional Project Manager on the best practices and strategies to apply in project execution.
• Keep track of all project activities, and ensure that they constantly remind and intimate the Cluster Team Leader/Project Director of what needs to be done even when they have forgotten about it, in order to meet donor reporting deadlines.
• Ensure that the project fleet of vehicles and motorcycles is fully serviced and fuelled as per
• Ensure the security of TASO Assets and maintain an up-to-date Inventory/Asset Register.
• Any other duties as may be assigned from time to time.

PERSON SPECIFICATION: Project Assistant
• Minimum Academic Qualifications: A Bachelor’s degree in Arts, Political Science, Social Sciences, Development Studies, Human Resources Management, Business administration, Project Planning and Management, or a related field.
• Additional Training
• Training in Administrative Law is desired
• Training in HIV/AIDS Counselling shall be an added advantage
• Experience and Exposure: 2 years’ experience working in an HIV/AIDS setting. The ability to communicate in local dialects and knowledge of the local area project scope is a MUST.

Key Skills
• Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc.
• Ability to pay attention to detail
• Good communication skills and Ability to solve problems
• Ability to manage time effectively

Other Qualities/Attributes: Integrity, Emotional control, Confidentiality and Openness, Team player, Ability to work under mental and physical stress and Empathy.

Job application procedure

Only qualified candidates who meet all the above requirements are invited to submit their resume, copies of certified academic certificates, testimonials, and three referees, two of whom should be the present employer immediate supervisor or last employer if unemployed, or any other if it is the first employment being applied for. None of the referees should be a relative, friend, or business associate. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers, and email contacts.

All interested Candidates MUST fully fill out the TASO Online Job Application Form, scan and save all the relevant documents as one document (labeled with the candidate’s full names), and forward only online applications with the relevant credentials to: https://www.cognitoforms.com/TASO1/THEAIDSSUPPORTORGANISATIONTASO.
Please visit the TASO Website at www.tasouganda.org to access the detailed job advert. Also, note that only applications received online shall be considered.
* Posting Date:
* Closing Date:
March 5, 2024
March 19, 2024 at 4:30 pm

While TASO appreciates all interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from TASO Uganda One (01) month after the closing date, please consider yourself unsuccessful.
*Please note that any form of canvassing will lead to automatic disqualification.

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