Office Management Assistant – CDC job at U.S. Mission

Summary:
The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Office Management Assistant.

The work schedule for this position is: Full Time, 40 hours per week.

Start date:
Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties:
• The Eligible Family Member (EFM) Management Assistant serves as a special assistant to the Associate Director for Management and Operations (ADMO) to provide a range of complex management, operations, and project coordination support.
• The work portfolio includes assisting with regular and ongoing responsibilities of the Office of the Director (OD) and ADMO and coordinating special projects, including Foreign Service National (FSN) Appreciation Day, awards, workplace efficiency, professional development initiatives, and other projects initiated by the OD or ADMO.
• The position assists in improving efficiency and effectiveness by analyzing workflows and processes, recommending improvements, drafting standard operating procedures (SOPs), and implementing changes to SOPs.
• Assists in human resources (HR) services, such as documenting and implementing new processes.

Qualifications and Evaluations
Education:
• Completion of post-secondary education is required.

Requirements:
EXPERIENCE:
• Three years of administrative or clerical working experience in project coordination/project management is required.

JOB KNOWLEDGE:
• Familiarity with basic organization, coordination, and project management principles and tools, including cloud-based collaboration tools.

Evaluations:
LANGUAGE:
• Level 4 – Fluent; speaking/reading/writing, may include the ability to translate. This may be tested.

SKILLS AND ABILITIES:
• Possession of excellent interpersonal and communication skills is required. Job holder is required to have excellent writing, proofreading, editing, presentation, and oral communication skills.
• Is required to have intermediate proficiency in Microsoft SharePoint, Word, Excel, Forms, Teams, Outlook, PowerPoint, OneDrive, and cloud-based collaboration tools, and be able to effectively use the internet.
• Job holder is required to be able to manage multiple tasks with a high degree of accuracy and attention-to-detail, cope with various personalities in addressing competing requests, keep tight deadlines, function in a stressful environment, and coordinate large numbers of people.
• S/he is required to be able to use discretion and exercise good judgement in working with sensitive HR or staffing information.

Qualifications:
• All applicants under consideration will be required to pass medical and security certifications.

Job application procedure

Interested and qualified? Click here to apply

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