Document Control Officer job at Uganda Airlines

Job Description
• Daily Document control and management, that is Control over documentation preparation, modification, revision, distribution, issuance (as per procedure) and maintenance of documents throughout their lifecycle.
• Assisting multi-disciplinary teams in capturing the information and data required for the operations and formatting documents in accordance with agreed templates and keep checking templates for future use.
• Reviewing, updating and modification of technical documents (for example Internal & External manuals).
• Maintaining Quality & compliance checks on documents.
• Appropriate distribution of all controlled documents necessary to meet business and operational requirements.
• Management of a comprehensive document control database for all controlled documents.
• Managing the flow of documentation within the organization.
• Filing and organisation of documents and records (both electronic and / or hardcopies).
• Maintenance of a list (register) of applicable documents.
• Supporting procedures by maintaining transparent, up-to-date, accurate and easily traceable documents.
• Ensuring timely and easy access to documentation by authorized parties and aid the retrieval of documents for authorized parties.
• Maintaining confidentiality around sensitive information and terms of agreement.
• Progress reporting on the document status / maintaining KPIs (Key Performance Indicators)
• Monitoring & Updating Aircraft On-Board Library.
• Monitoring & updating Central Library & departmental Libraries.
• Writing and dispatching Correspondences within the company and with the regulatory authority.
• External Documentation Acquisition for example documentation from Aircraft Manufacturers, Regulatory bodies.
• Q-Pulse System administration/ Electronic document and records database administration.
• Records Management i.e. management of records throughout their whole lifecycle that is control, storing, retention, appraisal, archival and destruction.
• Taking part in regulatory authority inspections and audits by preparing documentation necessary for the audits.
• Administrative assistance to the Manager Quality and Monitoring.
• Performing other duties as requested, directed, or assigned by the manager.

Knowledge, Skills and Attributes
• An honour’s Bachelors degree from a recognized university
• Relevant working experience of at least 3 years in aviation records management
• Customer focused and hospitable.
• Integrity.
• Team player.
• Proactive/results orientated.
• Warm, friendly, pleasant & presentable.
• Good communication and intrapersonal skills.
• Resilient.
• Self-motivated.

Job application procedure

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