Job Expired

JOB DETAILS:
Responsible to: Regional Logistics Manager
Team Management: 6
Location: Kampala
Gross Salary: UGX 6,633,631 – 7,441,565

Length of Contract: 12 months renewable subject to Performance & availability of funds Start Date: March 2024

Reporting to the regional logistics manager, the area/affiliated logistics manager ensure the efficient management of logistics resources for the country or area of intervention under his or her responsibility. He or she is the point person for the regional logistics manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He or she participates actively in the phased reorganisation of HI in the field as part of the ROOTS project. He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development

Job Responsibilities
Mission 1: Management
• Manager as a role model: embodies HI’s values on a daily basis.
• Manager as coach for meaning: understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking.
• Operational manager: organises the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems.
• Manager 1st HR&Coach: contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour.

Mission 2: Defines the Logistics section of the StratOp and directs its action plan
• Drives logistics strategy and functioning through the active promotion of HI’s institutional policy and directives and the optimisation of its resources.
• STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;
• RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;
• INCIDENTS: contributes to and follows up on incident reports for his or her area of responsibility;
• INDICATORS: produces, compiles and analyses the data in the logistics dashboard for his or her geographical area;
• REPRESENTATION: represents HI externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her field of activity.

Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:
• STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;
• LOCAL ADAPTATION: adapts and contextualises these standards to meet local conditions and regulations;
• INTERNAL CONTROL: supervises internal control in his or her fields of activity;
• ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity Mission 4: Operational implementation of logistics

3.1 Diagnostic phase – Contextual analysis:
• Identifies regulatory requirements (donors, transport, customs, etc.);
• Analyses the logistics context of the country/area of intervention (evaluation of logistics capacities, table of logistics problems, ICQ, Log performance);
• Evaluates the capacities of available and mobilisable resources (human and material) in the country / area of intervention;

3.2 Design phase – Resources planning:
• Designs a logistics chain adapted to the country / area of intervention (costs, quality, deadlines);
• Contributes to establishing the activity schedule for the programme / area of intervention
• Helps to define the material resources necessary for ensuring the feasibility of the country / area of intervention;
• Defines the impact of logistics needs on the budget of the country / area of intervention (logistical support):
• Defines the impact of the requirements of the projects in the country / area of intervention on the budget;
• Anticipates derogations;
• Structures the human resources concerned by logistics.

3.3 Launch phase – Procurement planning
• Defines the procurement plan and purchasing strategy;

Mission 5: Facilitates the Logistics profession’s development on his or her programme and contributes towards the development of the Logistics profession across the organisation
• Facilitates the development of the logistics profession in his or her geographical area and contributes towards the development of the Logistics profession across the organisation
• Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice);
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).
• Facilitates the development of the logistics profession in his or her geographical area ;
• Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice)
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).

Mission 6: Support and follow up the National, Regional and International procurement organization
• Involving in setting procurement plan setting in collaboration with regional Manager and head operation
• Support regional Manager to analyze the local market and keep an up-to-date database of local suppliers that satisfy the association’s criteria (quality, price, service, ethics) and needs
• Organize National, Regional and International procurement process according authorized PSR in line with HI Purchasing procedure within accountability, transparency
• Support maintaining Supply records of Purchase monitoring Chart (PMC)
• Organize National, Regional and International transportation of merchandise: choice of transport and packing, planning and monitoring of consignments, administrative and customs clearance formalities
• Makes sure that goods and services provided comply with the request (quality, quantity, price, deadline, origin, etc.)
• Follow up and maintaining the Services and Supplies Framework contract and its monitoring chart
• Follow up the National, Regional and International procurement payment process

Mission 7: Support service budget management – Budget Holder
• Develop support service cost budget planning and expenses processes
• Review and approve team budget requests according the threshold
• Analyze budget spending
• Optimize budgets based on spend data and performance

Mission 8: – Manage Country Archive Storage management both electronic and Manual
• Managing country archive in both of manual and computerize
• Deploy and maintain the Archive record Management Table and Archive Stored Record Monitoring Charts
• Conduct regular Archive inventory exercise.

Mission 9: Respect for HI identity, rules and policies; In coordination with the Human Resources Manager and the Project Manager:
• Know, understand, apply and respect the HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by its team
• Know, understand, apply and respect HI security rules and make sure they are known, understood and used by their team

Mission 10: Emergency preparedness and response
• Contributes to the program’s emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.

Education & Experience
• The ideal candidate must hold a bachelor’s Degree or eqivalent in Business Administration, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law coupled with a five(5) years’ experience in the field of Procurement, Logistics and Supply Chain Management at Managerial level.
• Possession of an advanced degree or Chartered Institute in Procurement & Supply will be an added advantage.
• At least five (5) years working experience with an International NGO.

Personal Skills & Technical Competencies required
• Very familiar with MS Office (Word, Excel, PowerPoint) and internet.
• Proven Managerial and planning skills.
• Strong interpersonal and intercultural skills.
• Strong interest in the fields related to HI mandate.
• Experience in remote Team Management
• Experience setting up systems and procedures in new structures
• Proven knowledge of major donor and local regulations.

Job application procedure

Humanity & Inclusion is an Equal Opportunity Employer, we encourage qualified persons with disabilities and women are highly encouraged to apply to become a part of our organization.

HI staff must adhere to the values and principles outlined in the Code of Conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
HI does not solicit funds in exchange for employment opportunities.

If you feel you meet the requirements, please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter to HR department at recruitment@uganda.hi.org indicating the position and location applied for in the subject line not later than 11pm on Sunday 14th January 2024.

Any efforts to influence the recruitment process will lead to automatic disqualification.
Disclaimer: Only shortlisted candidates will be contacted.

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