JOB DETAILS:
Job Purpose
To provide comprehensive administrative support while managing all office facilities to optimize efficiency, create and maintain a functional working environment.
DUTIES AND RESPONSIBILITIES
• Budget Planning and cost saving: Assist in budget planning and monitoring for administrative and facilities-related expenses while Identifying opportunities for cost savings without compromising quality or safety.
• Procurement support: Collaborate with internal departments to understand their procurement needs and provide support.
• Vendor Management: Manage vendors onboarding, relationships and offboarding while ensuring timely and cost-effective solutions.
• Fleet Management: Supervises to ensure proper handling, management, and maintenance of company vehicles.
• Office Maintenance: Coordinate and oversee maintenance activities, including repairs, cleaning, and upkeep of facilities and all its equipment while maintaining health and safety guidelines.
• Office Security: Manage security service providers, implement, and manage security protocols to ensure the safety of personnel and company assets.
• Office Management: Oversee day-to-day office operations, supply management, and overall office organization.
• Event Coordination: Plan and coordinate office events, meetings, and conferences.
• Travel Coordination: Facilitate travel arrangements for employees, including booking flights, accommodations, and preparing itineraries.
• Communication: Serve as a point of contact between external vendors and stakeholders, handling general inquiries and requests.
• Cross-functional Collaboration: Collaborate with all units and departments to support their administrative shared needs or projects.
• Risk Management: identifying, assessing, and mitigating potential risks that could impact smooth operations.
EDUCATION AND EXPERIENCE
Academic
Qualification(s):
• Should be a graduate in procurement, supply chain or any other related course.
Experience (Number of relevant years):
• 2-3 years experience in procurement and facilities management or an administrative role.
Job application procedure
Send your Applications to: hr.ug@interswitchgroup.com
More Information
- Address Within, Uganda, Kampala, East Africa
