Administration Assistant job at Baylor College of Medicine Children’s Foundation

Job Summary
To review and monitor the implementation of policies and procedures for general office administration, fleet, asset, and inventory management in line with the departmental mission.

Overall Responsibilities
• Assist in reviewing mobile money payments and invoices ensuring correctness before handing over to finance for payment.
• Take part in regular meetings for the team and take minutes for the meeting.
• Support with clerical duties of the project including scanning, photocopying, binding and maintaining appropriate filing system for all project reports.
• Support to make travel arrangements and prepare requests for travels related to project and travel reimbursements for project staff.
• Support the administration officer to place and expedite orders for project supplies to procurement and administration units, verify receipt of supplies, and support the field teams with all logistics required for implementing project activities.
• Assist the administration Officer to monitor proper function of equipment such as motorcycles by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
• Perform any other duties as assigned by the supervisors.

Required Qualification, Experience and Competencies:
• A Bachelor’s Degree (Honors) in a business-related course or any degree oriented towards Administration.
• The job holder must have at least three (3) years relevant working experience in general office administration and fleet management in a reputable organization.
• 2 Years Relevant Experience

NOTE:
Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

Job application procedure

Interested and qualified, Click here to apply.

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