Safety and Access Officer job at GOAL

Safety and Access Officer job at GOAL

About the Role
GOAL is currently seeking to hire a Safety and Access Officer. The position holder will be responsible for ensuring the safety, security, and access of all personnel, assets, and operations in Uganda. The Officer will develop and implement security strategies and protocols that align with the organization’s mission while ensuring compliance with both national and international security standards. S/he will work closely with the Systems Coordinator, Country Director and field teams to ensure the safety of staff and facilitate, and secure access to project locations. The role requires frequent travel to field locations within Uganda and may include liaising with local authorities, community leaders, and other stakeholders to support the organization’s operations and access needs

Requirements
• Relevant degree
• At least 3 years’ relevant experience in a similar role
• Completion of relevant security trainings
• Experience of working in insecure environments and knowledge of security management systems and approaches for NGO’s.
• Demonstrated evidence of conducting risk assessments and developing security plans, security operation procedures.
• Training skills
• Ability and willingness to travel.
• Strong computer skills in Microsoft packages, including Word, Excel, and Outlook.
• Strong organizational and problem-solving skills with an analytical approach to work.

• Satellite phone communications experience, operations and management.
• First Aid qualification is desirable

The key responsibilities of the role will be
• To inform and advise senior management on safety and security related issues and ensure that they are kept informed of all security developments and can take appropriate action when required.
• To ensure that appropriate systems and procedures are in place to maximize the safety and security of all GOAL staff and that these systems and procedures are always adhered to.

• To work with programme managers at all levels to ensure that safety and security is mainstreamed into all areas of planning and operations.
• To carryout regular field visits / assessments.

Security documentation:
• In collaboration with the (RSAA) ensure that the Country and Field Safety Security and Evacuation Plans (SSEP) and relevant Annexes are reviewed and updated on a regular basis.
• In collaboration with the RSAA ensure that all Standard Operating Procedures (SOPs) relating to safety and security are reviewed and updated on a regular basis.

• Ensure that all incidents are reported, analysed and actions taken where necessary. Implement incident tracking system.
• Produce weekly security reports which inform any incidents/accidents across all GOAL offices and programmes.

• Circulate security information in concise, up to date and well-presented, so that it is useful and accessible to staff and provides much needed information in an emergency
• Maintain an Emergency Contact database with up-to-date information for all staff.

• With the Country SMT, RSAA and Head of Global Safety and Access develop contingency plans, ensuring that staff understand their roles in an emergency and that GOAL has the resources to carry out the contingency plans.
• Liaise with external security actors to ensure the safety and security of GOAL staff and property.

• Carryout security assessment for new location and develop SOPs accordingly.
• Assist office set up by conducting security assessment on new properties for GOAL to rent and for hotel and international staff accommodation with reference to GOAL accommodation guidelines and SSEPs.
• Provide Liaison with any contract security services, quarterly meetings should be held, and any equipment (panic alarms, vehicle trackers etc) should be monitored & tested.

• Monitor and manage internal security teams (guards etc) and produce site instructions

Health and Safety:
• In coordination with HR and Logistics, ensure that all offices and GOAL accommodation have fully stocked, up to date First Aid and PEP kits.
• Ensure that appropriate fire safety equipment is in place in offices, compounds and vehicles. Ensure that staff are aware of what to do in the event of a fire.

• Liaise with the fleet officer to ensure that all vehicles have the necessary safety and security equipment.
• Develop security phone communication trees and maintain the GOAL warden system.
• In association with the RSAA update the security induction materials on a regular basis and provide inductions to all new staff.
• Test all secondary communications networks on a regular basis and ensure that the focal points can access and use.

Coordination:
• Attend security coordination meetings and report back to the SMT on relevant information.
• Develop contacts and information gathering systems amongst UN, NGOs, INGO’s, government agencies and embassies and share security information with them on a regular basis. (Networking)
• Keep confidential all sensitive/security related information pertinent or concerning GOAL

Incident Management and Reporting:
• Lead the response to security incidents, ensuring proper documentation, reporting, and follow-up.
• Maintain an up-to-date incident reporting database, ensuring that all security-related incidents are logged, analyzed, and lessons learned are communicated to the relevant staff.
• Act as the primary point of contact for all security-related incidents and emergencies and oversee the coordination of emergency response actions.

Risk Mitigation:
• Contribute to the country risk register, identifying key safety and security risks and proposing mitigation measures.
• Oversee the implementation of risk management processes to protect personnel, assets, and operations from safety and security risks.
• Ensure that insurance requirements for staff and assets related to security risks are adequately met.

Job application procedure

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