Accounting and Finance Officer job at Global Programs for Research and Training

Accounting and Finance Officer job at Global Programs for Research and Training

JOB DETAILS:
Background:
The University of California San Francisco (UCSF) receives funding for health-focused research and training activities in Uganda including funding through US Government grants and private foundations. Grant activities are supported by the University’s registered affiliated international NGO, Global Programs for Research and Training (Global Programs) located in Kampala.

Global Programs contracts with Kampala-based Global Research Administration and Management Services (GRAMS) to provide financial, HR, administrative and legal support for Uganda operations.

Global Programs is recruiting an individual to serve as an Accounting and Finance Officer for our Kampala office. This is a full-time position with a contract through 29th September 2024 and the possibility of extension subject to continued funding.

Main duties and responsibilities:
The incumbent will be responsible for providing accounting, procurement, payroll and general administration support to programs and projects supported by Global Programs Uganda. She/he will collaborate with GRAMS and the San Francisco-based Global Programs Operations team to support finance-related activities needs.

The incumbent will be responsible for the following:
Accounting:
• Input accounting data into the financial management system with key emphasis on data integrity.
• Process invoices and prepare payment vouchers for Global Programs expenses and advances while ensuring completeness, accuracy, reasonability, validity and compliance with donor regulations.
• Process travel and other expense reconciliations/close-outs against receipts. • Consistently apply standardized allocations of expense to payment vouchers. • Prepare documentation and submit via DocuSign, to coordinate payment voucher approvals with account signatories.
• Work with HR and GRAMS to coordinate payroll processing and related remittances.
• Review bank account activity and generate reconciliations monthly.
• Participate in monthly review of data quality and the Trial Balance with Global Operations team.
• Identify and resolve invoicing issues, accounting discrepancies and other financial related issues.
• Work with GRAMS and the Global Operations team to generate monthly financial statements as well as other statements and reports as requested.
• Maintain finance and accounting files for the office.
• Liaise with external and internal auditors to provide information as requested.
• Ensure compliance with finance, procurement and related manuals and policies and propose changes as needed.
• Serve as the primary financial communicator with vendors and staff on payments (external communication, project staff, internal staff, suppliers, financial analysts, auditors, head office, etc.)

Procurement:
• Review all purchase requisitions.
• Verify that all approvals are received, and that purchase conforms to donor regulations.
• Support and monitor maintenance of vendor agreements, asset register and inventory of office supplies.

Budgeting:
• Participate in operational budget preparation and cash flow projections, as needed.
• Generate expense reporting as needed.

Operations:
• Serve as backup to the Office Administrator during periods of leave.
• Develop and maintain files and reports for inter-office use as required.
• Provide information and assistance to staff as required.
• Assist the Global Operations team and GRAMS with various duties and special assignments.

Experience, skills, and minimum required qualifications:
• Bachelor’s degree in accounting from any recognized institution.
• Atleast Level three (3) of CPA/ACCA.
• 3-5 years’ experience in accounting, preferably in non-profit and/or PEPFAR organizations.
• Strong computer skills, particularly with Excel and working with data sets.
• • Working knowledge of or the ability to learn and use database applications. • Must be able to set up and maintain moderately complex filing systems and records.
• Excellent communication, organizational, and interpersonal skills.
• Ability to work professionally and collaboratively in a multi-cultural, internationally based team setting.
• Fluency in oral and written English is required.

Other desired skills/qualities:
• Ability to prioritize and multi-task.
• Ability to work flexible hours, including some evenings as required (in order to liaise with colleagues abroad).
• Ability to travel in-country to support project activities.

Job application procedure

All applicants must address each selection criterion detailed in the minimum requirements above with specific and comprehensive information supporting each item.

All applications must include the following:
• A current CV with names and telephone numbers for at least 3 referees, one of which must be the current employer
• Copies of academic and professional certificates
• All attachments should be in PDF

Applications and supporting documents should be sent via e-mail to
info.uganda@ucglobalprograms.org and must be received by February 2nd 2024

NOTE: Only short-listed candidates will be contacted.

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