Organizational Setting and Work Relationships
The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
• Maintain financial records for project or other office accounts for which responsibility is assigned.
• Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations.
• Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts.
• Prepare special reports to clarify problems or as requested for other reasons.
• Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment.
• Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments.
• Maintain contacts with local banks to clarify questions pertaining to office bank accounts.
• Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance.
• Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
• Years of Experience / Degree Level
• For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
• Certificates and/or Licenses
• Accounting; Business Administration; Finance; HCR Learning Prog;
• (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
• Essential
• Not specified
Desirable
• Not specified
Functional Skills
• IT-Computer Literacy
• FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
• IT-Microsoft Office Productivity Software
• (Functional Skills marked with an asterisk* are essential)
Language Requirements
• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
• All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
• As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
• This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
• The individual in this role is responsible for fulfilling various duties, including implementing efficient administrative control mechanisms to comply with UN financial and staff rules.
• The incumbent will also be expected to provide Administrative/Finance support to the Mbarara Office, as well as provide policy and procedure guidance while reinforcing internal controls. The incumbent should have some financial background in processing Payments, Petty Cash Management, Processing of Salaries, and Open Items Management.
• The incumbent must have demonstrated skills and competencies to run a report and analyze it to bring out the core components to aid management decision-making as well as knowledge of Cloud ERP, and Workday. In the absence of an Administrative focal person, the incumbent will support the administering of daily office activities such as Office management and Travel/Logistics Management.
• As such, this role also involves Fleet Management.
• The individual should have knowledge of Vehicle Management and Maintenance, inventory management for vehicle spare parts, and Fuel Management, knowledge of FleetWave is a plus.
Required languages (expected Overall ability is at least B2 level):
Desired languages
• Operational context
• Occupational Safety and Health Considerations:
• Nature of Position:
• Living and Working Conditions:
Additional Qualifications
Skills
• FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Microsoft Office Productivity Software
Education
Certifications
• Accounting – Other, Business Administration – Other, Finance – Other, HCR Learning Program – UNHCR
Work Experience
Competencies
• Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
Job application procedure
Interested and qualified, Click here to apply.
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More Information
- Address Kampala, Uganda, East Africa
