Senior Manager Sales / Office Manager job at Hapag-Lloyd

Job Purpose:
• To Oversee all aspects of Hapag-Lloyd operations in Uganda, while maintaining a high level of service to customers, measuring and monitoring vendor and staff performance and controlling overall operational costs. Consciously establishes a culture that encourages customer focus, individual development, efficiency, collaboration, and creates an environment for process improvements.
• To uphold and ensure that all Hapag-Lloyd policies and procedures are followed and maintained.

Job Responsibilities:
• Responsible for general administration of the office and face of HL for the customers in Uganda
• Maintain working knowledge of all governmental rules and regulations in Uganda
• Ensure compliance of legal/tax aspects of the processes in the country as well as Local laws and regulations
• Ensure strict compliance of Hapag-Lloyd Guidelines & Policies
• Guide progress of costs savings initiatives and operational priorities
• Work closely with Country Manager (KE) on process improvement and communication flow
• Keep Overhead costs under control / in line with Budget
• Ensure that managers and staff are maintaining department standards, measures and key performance indicators (KPIs) for customer service, striving for consistent improvement
• Monitor and maintain close contact with shared services (GSC & QSC) in order to ensure customer service performance level is achieved. Set SLA.
• Monitor budget / allocation fulfillment for all trades, optimize contribution
• Develop and maintain close contact with customers and other relevant parties at management level; develop contacts to potential new customers – influence outcome
Coach and steer sales execution supporting the team and coverage of top accounts
• Hold responsibility for performance of his/her sales team as defined in enhanced sales process
• Hold reasonable number of own accounts still allowing sufficient time for coaching
Ensue that Push – Pull principle is followed as defined in area sales steering concept
• Identify potential new opportunities (supported by sales steering)
• Regularly review customer portfolios jointly with sales executives
• Weekly 1on1 with SXC and BD steering efforts towards optimization of volume and profitability
• Review sales REP portfolios and coverage of MR and CU customers ensuring right specialist for their market
• Provide feedback on market (rate) to TM / region and selectively engage on TM discussions on important matters (e.g. tender guidance and negotiations – special commodity market rates etc.)
• Analyze monthly volume planning done by sales team and establish necessary action and improvement – monthly dialogue
• Monitor CRM and Account Plans – weekly discussion topics to steer team
• Give feedback on the market including rates, competition activities, market conditions etc to all relevant stakeholders
• Ensure close communication between departments and offices
• Identify and qualify potential accounts via account plans, develop strategy to support sales team in landing and converting business
• Monitor performances of the accounts and ships utilization; develop and implement action plans to address potential shortfalls
• Maintain regular communication with management, other departments and offices concerning market developments, sales activity and competitors’ activities
• Report market developments and competitors’ activities to Country Manager (KE)
• Promote the relevant e-business solutions
• Any other Sales related tasks as requested by the Management.

Office Manager Tasks
• Ensure adherence to local legal requirements
• Contact to local authorities where required
• Responsible for well-being and needs of staff in office, including health and safety
• Ultimately responsible for facility management tasks, also if a third-party company is appointed
• Shared responsibility of holiday planning of local staff ensuring no loss of productivity
• Participation in joint GSD (when required) alongside Country Manager (KE)
• Being available and assisting in local audits
• Involvement in BA /HR budget preparations
• Responsible for communicating local incidents
• Back up escalation point for local accounts

Job Qualification:
• University degree or equivalent
• Possess several years of comprehensive experience in liner shipping business and General Management
• Excellent command of spoken and written English
• Working knowledge of MS Office
• Result driven team player with a proactive attitude
• Ability to work under pressure
• Goal and deadline driven
• Good time management skills
• Receptive and be able to grasp new ideas and motivate oneself for personal development

Success Criteria for Position
• Good customer contacts / contacts with Local Authorities like customs / Terminals / ports and vendors
• Knowledge of main trade lanes and ICD’s in and around Uganda
• Strong teamwork and interaction with Sales, Customer Service, Operations and Business Administration departments, with a view to find synergies across departments
• Management experience and leadership skills
• Comprehensive knowledge of user application systems (FIS, SAM, MS Office)

Job application procedure

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