Duty Station: MU-JHU site
Contract duration: 1 year (renewable)
Description and purpose:
Performance of the periodic financial accounting tasks including payments processing, fixed assets management, payroll preparation, accounts reconciliation, filing and document retrieval, and financial reporting.
Required qualifications and profile:
The prospective candidate must hold a Bachelor’s degree in Accounting or equivalent from a recognised University. A full/part completion of ACCA/CPA certifications is an added advantage. A minimum of 3 years’ relevant working experience in a similar capacity with a multi-donor busy institution. Experience working with a clinical research institution would represent an advantage. Must be proficient in the use of Microsoft Applications (desired applications inclusive of Excel, Power Point and Word). Familiarity in the use of computerized accounting packages is required, specific experience with Microsoft Official Dynamics NAV software would be an advantage. The candidate should possess excellent interpersonal and communication skills with ability to prioritize in a demanding environment, multiple accountabilities, and to tight deadlines.
The holder of this position will work under the direct supervision of the Finance Accounting Manager and will be responsible for the following duties and responsibilities:
Finance and accounting management.
• Review and process day to day financial requests (payments, receivables, accountabilities) in accordance with IFRS/IAS and MU-JHU institutional policies and procedures.
• Liaise with internal and external users (i.e. suppliers, staff) in coordination of the missing supporting documentation relating to their financial requests.
• Prepare on-line payments for review by Financial Accounting Head in compliance with institutional financial policies and procedures and donor policies and regulations with correct coding and supporting documentation.
• Preparation and prompt settlement of statutory and other payroll deductions (i.e. PAYE, NSSF, VAT, Withholding Tax).
• Preparation of payroll journal and monthly reconciliation of balance sheet accounts
• Perform month end closing of transactions (i.e. posting of entries, allocation of shared expenses, completion of adjusting entries).
• Assist and/or lead with cash flow management and bank reconciliation of accounts.
• Preparation of various supporting schedules to the financial statements to facilitate annual audit and assist in the fieldwork process.
• Review accountability reports (working advances liquidation or travel report) for accuracy before approval of the Financial Accounting Manager.
• Work closely with project accounting team to monitor expenses and collections relating to the projects/grants.
Fixed Assets Management
• Tracking and maintenance of organizations physical assets in an efficient and effective manner
• Manage, control and maintain an updated fixed assets register including timely tagging of items
• Prepares relevant reports on all capital assets
Financial Records filing and retrieval
• Ensure a clear and transparent paper trail is adhered for all financial transactions and that all filing and archiving is in line with institution and donor requirements.
• Ensure proper books of accounts are kept and a sound archiving (filing and retrieval) system is intact.
Job application procedure
Applications with complete C.Vs, including 3 referees and their full address or contact telephone number, copies of academic certificates and testimonials, should be addressed to the MU-JHU Director Human Resources, through the reception on first floor, MU-JHU 1 Building or sent by email (application should not exceed 15MBs) to HR@mujhu.org – not later than 11th March 2024 by 5.30pm. Only short-listed applicants will be contacted.
More Information
- Address Kampala, Uganda, East Africa
