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Job Summary:
The Procurement Officer will be responsible for overseeing procurement sourcing, order placements and follow up with vendors in compliance with UWESO policies, procedures, process and guidelines to support UWESO Program. He/she will ensure that UWESO’s policy and other applicable procedures and regulations relating to procurement function is complied with in regards to program support and operations. He or she will lead, guide and effect procurement needs for UWESO to achieve better service delivery and cost-effectiveness using best and emerging practices in Procurement Management. S/he will also provide technical support and capacity building to procurement focal points at UWESO’s field offices across the Country Program portfolio.

Key Duties and Responsibilities:
• Maintain an update procurement plan.
• Create and maintain relationships with venders/suppliers.
• Estimate and establish budgets for purchases.
• Make professional decisions in a fast-paced environment.
• Maintain proper documentation to verify that all procurements comply with Donor’s rules and regulations.
• Ensure procurement practices are in compliance with the organization’s Policy and Procedures Manual and Donor’s rules and regulations.
• Support technical and support staff in the development of requirement specifications.
• Review all venders and suppliers.
• Maintain purchase records and other important data.
• Negotiate pricing and supply contracts.
• Develop plans for purchasing services, and supplies.
• Ensure that the products and supplies meet quality standards.
• Work with team members to complete duties as needed.
• Maintain and update a list of suppliers.
• Overseeing and supervising employees and all activities of the purchasing department.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
• Provide counseling on policies and procedures of procurement
• Be actively involved in recruitment by posting adverts.
• Obtain value for money in the procurement process
• Ensuring timely delivery of goods and services procured
• Minimizing the risks associated with procurement.
• Maintain a valid and an updated procurement and contract tracker
• Develop and implement HR strategies aligned with UWESO’s mission and objectives

Qualifications, Skills and Experience:
• Bachelor degree in Procurement and Logistics management, business management, supply Chain management, or any other relevant field. Qualification in CPS will be an added advantage.
• 3+ years of experience as a Procurement officer or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Ability to negotiate contracts.
• Ability to multitask, prioritize, and manage time efficiently.
• Excellent communication skills.
• Accurate attention to detail.
• Goal-oriented, organized team player.
• Ability to work well with management and staff at all levels.
• Good knowledge of various donor procurement regulations. (e.g. USAID, EU, UN)
• Willingness to travel and stay for extended periods in remote areas to support work.

Job application procedure
Application Procedure:
Visit UWESO’s website www.uweso.org
Click on the link to fill in the online form. ONLINE FORM LINK
Send merged copies of your Cover Letter and CV with three referees to jobs@uweso.org.
All documents should be sent as a single pdf document (not more than 5MB)
Breakdown of your salary history, encompassing basic salary and any additional benefits or allowances.
Any attempts of influencing the recruitment process will lead to automatic disqualification.
We shall only respond to shortlisted candidates. All invitations for interviews will be done formally.
Deadline: February 08, 2024 not later than 5 pm

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