Job Expired

JOB PURPOSE:
The Programme Accountant will be responsible for ensuring accurate general accounting data entries and overall financial reporting for multiple complementary projects. In addition to the responsibilities listed below, he/ she will also support the Senior Accountant with monthly closing, account analysis, and supervision of designated finance staff.

RESPONSIBILITIES:
Finance Management:
• Ensure timely and accurate transaction project account postings, and efficient record keeping is maintained at all times.
• Prepare journal entries and general ledger for specific project(s) accounts operation.
• Reconcile and maintain project ledgers and control accounts on a monthly basis.
• Perform bank reconciliations for respective project accounts on a monthly basis.
• Prepare analysis of Budget Vs. Actuals on a regular basis for the respective projects to the managers.
• Manage Accounts Receivables and Payables, and ensure accurate supplier and debtors’ statements are maintained and promptly settled.
• Ensure financial records are maintained in compliance with accepted international financial reporting standards, and organization internal policies and procedures.
• Support both Internal and External Audit
• Participant in quarterly reviews and new budget development for projects

Financial Management Reports:
• Monthly closings and preparation of monthly and quarterly management and donor financial reports.
• Review all data entries for coding and posting accuracy as well as perform data entries as applicable.
• Draw up monthly financial reports check list and ensure all financial reporting deadlines are met.
• Review and process financial requests and expenses accountability reports from the Regional Project Accountants, Finance Officers and Finance Administrators for completeness.
• Monitor budget performance status for the respective projects and flag any potential deviations.
• Ensure donor contractual obligations as set out in the agreement are met both in financial and narrative terms.
• Cash flow Monitoring and timely submission of Fund requests
• Meticulously monitor project cashflows, expenditure forecasts and ensure optimal liquidity.
• Accounts Management.
• Develop budget tracking method and support Directors, Managers and RPCs in preparing their monthly tracking tools and report.
• Review and process all receipts and disbursements requests to and from the field offices.
• Submit reviewed requests for internal fund transfers to the Senior Accountant (SA) for authorization.
• Maintain and reconcile the GLs against budgets on monthly basis.
• Responsible for the preparation of regular Donor and Management financial reports for review by the Senior Accountant and Director of Finance.
• Ensure accountabilities and reimbursements requests against supported receipts and reports provided.
• Maintain an up-to-date bank, and cashbooks as well as Account Receivables and Account Payables.
• Form part of the procurement committees and ensure all the procurement support documentations has been provided before clearance for payment.
• Other Responsibilities:
• Work closely with Programme Managers, Procurement Manager, Human Resources Manager and constantly seek advice on their areas of specialization and support their needs.
• Build and manage effective relationships with internal and external stakeholders in order to achieve common goals.
• Provide support for statutory compliance and tax management for NSSF, Income Tax, withholding tax, VAT, Pay as You Earn (PAYE) and Local Service Tax.
• Provide technical support and mentorship to finance colleagues and other department staff in building their capacity and ability to deal with finances and understand related issues.
• Provide support for the periodic review, update and implementation of the Windle International Uganda Child Protection, PSEA, and Safeguarding Policy.
• Study the online Safeguarding Course and obtain a Certificate within the first Quarter of the year
• Ensure that all WIU staff under your supervision adhere to safeguarding, PSEA and Child protection standards
• Any other responsibilities relevant to the job as assigned by the Supervisor

Qualifications and Experience:
• University Degree in Accounting, Finance or a related course and with part or full professional qualifications such as; ACCA or CPA.
• At least three years of financial/project management/accounting experience within an I(NGO), multinational company or charity with complex donor requirements.

Necessary Skills:
• Strong analytical skills with ability to set priorities, complete work with minimal supervision, and meet deadlines.
• Self-starter with strong organizational skills.
• Advanced Computer skills, particularly knowledge of MS Word and MS Excel software
• Competence in using accounting software (e.g., QuickBooks, and ERPs.)
• Attention to detail in reviewing financial documents and ensuring accuracy in financial reporting. Excellent communication skills, with fluency (spoken and written) in English.

Job application procedure

• All interested applicants who meet the required competencies and wish to apply should visit our website at https://windleuganda.org/careers/ for instructions on how to apply.
• Only applications submitted through the recommended link on the website will be accepted from 23rd November up to 6th December, 2023 by 17:00hrs.

NOTE:
• Windle International is an equal opportunity employer; Women and Persons with disabilities
who qualify are encouraged to apply.
• Windle International Uganda does not charge a fee at any stage of the recruitment process. WIU will not be held responsible in the event that a candidate pays money to any person who claims to act on behalf of or for WIU. Report to the number 0800-111-428 or email wiu.integrity@windle.org if you are asked to pay a fee by any individual for this purpose.
• No canvassing or lobbying will be tolerated. Individuals found to have done so will be disqualified and blacklisted.
• WIU works with children and takes seriously the responsibility to Safeguard her beneficiaries.
Therefore, applicants must have no history of violation of children’s rights or of SEA (Sexual Exploitation & Abuse) infractions or offenses.

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