Job Summary:
The Procurement & Logistics Officer will be a key member of the Procurement and Logistics department at WHH Country Office and contribute to processes of procurement, fleet, stock, oversight of asset management and inventory control in compliance with Welthungerhilfe Policies.
Key Duties and Responsibilities:
Procurement:
• Prepare and issue Requests for Quotations and bidding documents for assigned procurements per the set threshold requirements for procurement transactions processed at Kampala o ce.
• Eectively negotiate with suppliers on a wide variety of commodities and services for the best overall value to WHH operations.
• Understand and ensure compliance with national legal guidelines, contracting principles, sourcing and price/cost analysis requirements while upholding Welthungerhilfe regulations and donor regulations in all processes.
• Be a member of the evaluation committee. Prepare bid evaluation reports.
• Support with maintaining proper records for all the procurements handled at country ce both in soft and hard copies files.
• Maintaining an updated Supplier and contracts database.
• Prepare and submit to Finance completed transaction files to facilitate payment of service providers in compliance with set regulations.
• Manage the existing framework agreements and LTAs.
• Support with providing information on WHH compliance procedures, support their registration in the e-Tender Portal and providing continuous feedback on what is required.
• Support with Customs clearance for imported items.
Assets and Inventory Management:
• Support with property management and inventory control, reports, reconciliations for both expendables and non-expendables for Country oce and project locations.
• Support with inventory reconciliation and maintain an updated asset and inventory records for country oce and the projects.
• Ensure timely reporting on stock status and plan stock replenishments.
Fleet and Travel Management:
• Support with managing the Vehicle Pool and Transportation: Organize allocation and daily availability of vehicle(s) Establish tools for vehicles follow-up: logbooks, technical check-ups use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system etc.
• Provide data entry for Fleetwavesoftware reports per set schedule.
• Support with organization of transport and accommodation for visitors – in charge of flight and hotel reservations
Qualifications, Skills and Experience:
• The ideal candidate for the Procurement and Logistics Expert must hold a minimum of a bachelor’s degree in Procurement and Logistics / Supply Chain and Purchasing Management from a recognized institution.
• Post graduate qualifications will be an added advantage.
• Computer skills on MS Oce programs, especially in MS Excel and use of online systems.
• At least 5 years procurement and logistical work experience in multi sectorial setting preferably with international NGOs.
• High integrity and willingness to conduct her/himself transparently.
• A clear understanding of procurement ethics and basic knowledge of business and contracts legalities.
• Experience in working independently and result oriented with ability to multi-task and process information into action as to not delay program activities.
• Very good communication skills both oral and written.
• Good command of English language.
• Excellent interpersonal skills.
Job application procedure
All suitably qualified and interested applicants should submit via email their application letter and detailed curriculum vitae (max. 3 pages) containing contact details and telephone numbers of 3 work related reference persons to uga.kampala.o ce@welthungerhilfe.de not later than April 03, 2024 at 5:00 pm. Files should be submitted in single email with standard file types like MS Word(.doc) and Adobe Acrobat (.pdf) and should not exceed 2MB.
Please indicate the position for which you are applying in the subject line of your E-mail. Do not attach any scanned certificates to your application.
More Information
- Address Kampala, Uganda, East Africa
