Digital Archivist job at International Rescue Committee

PURPOSE OF THE ROLE
The Digital Archivist will play a crucial part in supporting the entire IRC Country Office. By ensuring the completeness of all program related records, compliance with donor regulations, and efficiency of internal archiving processes. This role will allow IRC teams to focus on clients’ needs and reinforce trusted relationship with our donors.

KEY WORKING RELATIONSHIPS
Finance Manager, Supply Chain Manager, HR Manager, Grants Coordinator, Partnership Coordinator, Technical Coordinators.

KEY ACCOUNTABILITIES
The Archivist will work closely across all functions in the Uganda Country Program to ensure key documentations supporting the compliance and eligibility of expenditure for key institutional donors are digitally archived and structured in a manner that is fit for purpose. This will entail:
• Understanding donor requirements for a variety of expenditure categories.
• Understanding and where required adapting the global document scanning policy.
• Understanding current documentation practices (both physical and digital).
• Scoping out the backlog of documentation that has not yet been digitally archived for relevant projects.
• Where required, setting up a digital folder structure for relevant projects.
• Physically scanning documentation, storing, and naming all the digital files to allow non experts to understand and navigate the contents.
• Handing over ownership of Digital Archiving to functions in a manner that ensures continuity.

Qualifications
Skills Knowledge and Qualifications
• Bachelor’s degree in, Library and Information Science, Archival Studies, Political Science, Public Administration, and or any other business-related field.
• Ability to clearly communicate in English.
• Capacity to understand relevant policies and critically assess which aspects may need to be adapted to the country context.
• Skilled communicator, able to explain the requirements and obtain buy-in from relevant staff.

Experience
• Experience working in an online knowledge management system (e.g. Box, Dropbox, Google Drive) would be ideal.
• Computer literacy and excellent documentation skills are a must.
• At least 5 years progressive experience in project management experience ideally in the field of document management or knowledge management.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Experience operating scanning hardware would be ideal.
• Highly developed interpersonal and communication skills.
• Excellent time management and planning capacity.
• Ability to multi-task, ability to handle pressure well, ability to improvise, flexibility, adaptability to transitions.

Job application procedure

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