The Government of Uganda has received funding from the World Bank towards financing a six (6) year Uganda Climate Smart Agricultural Transformation Project (UCSATP). The Project is implemented by the Ministry of Agriculture Animal Industry and Fisheries (MAAIF).
The overall Project Development Objective is to increase productivity, market access and resilience of selected value chains in the project area (69 districts) and to respond promptly and effectively to an eligible crisis or emergency. The project consists of five components: (a) Strengthening Climate Smart Agricultural Research, Seed. and Agro-Climatic Information Systems; (b) Promoting Adoption of Climate Smart Agriculture Technologies and Practices; (c) Market Development and Linkages to Selected Value Chains; (d) Contingency Emergency Response Component; and (e) Project Management, Coordination, and Implementation. The project is seeking to recruit qualified and suitable person for the position of Deputy Project Coordinator
Objectives of the Assignment
The primary objective for engaging services of the Deputy Project Coordinator (DPC) in implementation of UCSATP is to assist the National Project Coordinator (NNPC) in the dayto-day management of the project activities including but not limited to, planning, and directing the project technical team to ensure timely and effective implementation of the activities. In assisting the National Project Coordinator, the Deputy Project Coordinator shall be charged with the following responsibilities: a) Operations Management: The person ensures the strategic direction of project operations are achieved in accordance with the following
Project Appraisal documents;
• Project Implementation Manual Signed agreement between World Bank and Government of Uganda Agreed Work Plans
• Technical Support: Provide technical support to the National Project Coordinator and ensure that the project consultants for different project components and activities are technically supervised to ensure that the project deliverables are delivered timely.
• Coordination: Support the National Project Coordinator to organize all the implementing partners to enable collaboration and efficient communication and Implementation of project activities. In so doing this, he/she will be responsible of leading the consolidation and review of reports to ensure that they comply to the government and World Bank guidelines on project progress and results.
• Monitoring and Evaluation: Provide support to ensure that the project produces the required deliverables within the specified time. Cost, Quality, Scope, Risks and Benefits.
Key Duties and Responsibilities:
Assist the National Project Coordinator in managing all the professional aspects of the project which include:
• Coordinate the preparations by the line Departments and Agencies of project briefs, detailed annual costed work plans, budgets, and other working documents as required in the financing agreement;
• Development of strategies to keep UCSATP on track, and updating of the project’s results framework; Follow up supervision of selected consultants and contractors for contracted project activities to ensure compliance with agreed performance standards and prepare monthly (or more frequently if necessary) reports for Project Coordinator’s attention;
• Working closely with Project Coordinator to ensure the line departments appoint competent teams for the review and quality assurance of goods and services delivered under the project:
• Participating and providing sound technical advice on project management in all technical meetings related to all project components;
• Following up the payment of consultants, suppliers, and contractors and confirm from contract managers that the work done, or goods and services supplied is commensurate to payment; and that necessary documentation is submitted to relevant authorities for timely payment: vii. Assist the Project Coordinator to ensure that financial facilitation for planned activities and office requirements are processed and approved in time, properly utilized and duly accounted;
• Assist the Project Coordinator to track the achievement of results in line with the project results framework: ix. Processing information needs of key stakeholders and providing timely feedback on the project.
• Providing advisory services about relationship management, risk management, conflict resolution, project and quality assurance, project monitoring, change management and any other aspects to ensure successful delivery of the project.
• Coordinating the timely implementation of recommendations from line departments, monthly reports, audits, and reports from Government Inspection Agencies, such as Auditor General, PPDA, IGG, etc and recommendations by the World Bank and include findings in the monthly report.
• Follow up the implementation of the environmental and social management framework (ESMF) and Refugee Protections Framework (RPF) based on information received.
• Appraisal of the project staff performance on a six months’ basis.
• Undertake any other responsibilities related to the project as requested by the Project Coordinator
Qualifications, Experience and Competences
Qualifications
• S/He must have a Bachelor’s Degree in Agricultural Sciences, Veterinary Sciences. Fisheries, Environmental Sciences, Rural Development, Economics, Public Administration, Project Planning and Management or any other relevant course from a recognized University.
• The ideal candidate should have a Post Graduate Degree in any of the fields above.
• A Post Graduate qualification in project planning and management, or monitoring and evaluation, or business administration is an added advantage.
Experience and competencies:
• At least 7 years working experience in a reputable organization five of which should have been in Project Management/Leadership responsibilities.
• Demonstrated experience in financial management, procurement management and monitoring and evaluation during project implementation.
• Experience working in the agricultural sector.
• Experience in use of computer programs for project management and reporting. Computer knowledge and skills in MS Word and MS Excel and internet/email is a mandatory requirement.
• Experience in implementing externally funded projects
• Good oral and written communication skills. Should be fluent in English.
• Strong interpersonal and management skills and ability to work with teams in an organization at all levels.
• Must be able to work under pressure and tight deadlines.
• A track record of integrity and confidentiality in handling public resources.
Reporting
The Deputy Project Coordinator shall report to the National Project Coordinator UCSATP.
Duration of the Assignment
The Deputy Project Coordinator shall be appointed on a six months probation period and a final contract period of 18 (eighteen) months renewable after satisfactory performance during the probationary period.
Job application procedure
All candidates should send their written applications with copies of academic credentials and detailed Curriculum Vitae (CV) indicating contact details of (03) referees addressed to the Permanent Secretary, Ministry of Agriculture. Animal Industry and Fisheries, and delivered to the Procurement Unit located at Plot No.14 Lugard Road Entebbe, P.0. Box 102, Entebbe – Uganda.
Deadline for Submission is 6PM, 1 March 2024
NB: Those who applied earlier need not to apply and Only shortlisted candidates will be contacted
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More Information
- Address Kampala, Uganda, East Africa
