Director of Finance & Administration job at FHI 360

Director of Finance & Administration job at FHI 360

JOB DETAILS:
Responsibilities:
• Provide leadership to finance and operational aspects of the project, including general administrative processes, financial management, sub-award management,accounting and logistics.
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award, and operations aspects of project.
• Ensure compliance of financial, operations, and administrative systems with FHI 360 policies and procedures, donor rules and regulations, award requirements, and Government of Uganda laws, including for sub-partners.
• Develop, analyze, and monitor program budgets, monitor and track obligations and expenditures against budgets.
• Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Project Director and other relevant FHI 360 staff members.
• Provide technical assistance, as needed, to local partners on financial compliance and reporting.
• Prepare and submit annual and quarterly financial and accrual reports to the donor.
• Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by the donor.
• Liaise with internal and external auditors in the review of project financial management.
• Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits.
• Ensure that all operational functions are effectively coordinated. Oversee human resources, finance and accounting, operations, and IT functions for the project
• Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering into financial obligations or any other contracting actions.
• Set up and adjust as needed all field-based administrative,
• financial, procurement, HR, and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and ongoing.
• Oversee all administrative and logistical staff in the main and field offices.
• Work closely with Home Office administrative (including financial, contracts, HR, etc.), program and operational teams to ensure timely and quality reporting and lead field team in office/program set-up and close-out processes.

Required Qualifications:
• Master’s Degree or its international equivalent from a recognized institution.
• A CPA, ACCA, ACA, ICAN, CIMA, CFE or any other relevant professional certification/qualification is required.
• Minimum of 12 years of relevant experience in financial management, including overseeing the finance and operations of equally large and complex projects; 6+ years managing finance project team or finance department. Minimum of 5 years managing sub-grants.
• 5+ years’ experience working in a developing country, Uganda experience is preferred.
• Experience and good working knowledge of donor funding (e.g., USAID or other USG or FCDO) rules and regulations is required.
• Demonstrated experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for an international NGO
• Excellent analytical, numerical and problem-solving skills. Knowledge in generally accepted accounting, budgeting
• and fiscal control principles.
• Relevant skills in automated accounting software systems and database spreadsheets.
• Proficiency in Microsoft Office applications such as MS Word and MS PowerPoint, with an expert knowledge of MS Excel.
• Experience building capacity in financial management of community-based organizations and implementing partners.
• Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations, and international donor agencies.
• Demonstrated leadership qualities, depth, and breadth of financial management expertise.
• Strong interpersonal, writing, and oral presentation skills in English.
• Ability to work on problems of complex scope that require in depth evaluations of data and various factors.
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

Job application procedure

Interested job applicants should ONLY submit soft copy of a cover letter, CV, academic transcripts and three professional referees in one attachment not later than February 2, 2024, to the link below: https://thi.wd1.myworkdayjobs.com/FHI_360_External_Career_Portal/job/KampalaUganda/Director-of-Finance-and-Administration_

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