Senior Finance Manager job at RTI

Senior Finance Manager job at RTI

JOB DETAILS:
Job Description
Overview
Under the supervision of the Chief of Party (COP), the Senior Finance Manager will be responsible for overall accounting and financial management for the Act to End NTDs| East project in Uganda. The Senior Finance Manager will closely work with the COP, the technical staff, and RTI regional and home office staff to ensure project resources are effectively and efficiently used in order to achieve project objectives and results.

The position supervises the Senior Finance and Grants Specialist and Procurement Manager and ensures financial and operational information is provided to project leadership, technical staff, regional and home office staff for timely decision making. The finance manager must ensure that project implementation is done in an environment of strong controls and that the project complies with RTI and USAID rules and regulations. S/he will ensure appropriate systems and procedures (cash management, vendor payments, budgeting and forecasting, procurement, grants management and other related financial and operational tasks) are in place to ensure that the project operates efficiently, using resources effectively and within the budget of the project.

Responsibilities
Essential Duties: Main purpose of job (List primary duties that occupy a majority of incumbent time in order of importance)
Accounting and Treasury
• Ensure compliance with RTI finance, accounting and procurement policies and procedures as well as local laws (i.e., taxes, customs, registration, minimize unreliable expenses).
• Ensure timely submission of monthly accounting reports (preliminary & final extracts) including trial balances, balance sheets, P&L statements to RTI Accounting and project leadership as relevant, and review balance sheet reconciliations.
• Oversee mobile money and bank disbursements to vendors, staff, MoH staff and training event participants.
• Review, approve and pay out cash disbursements to vendors and grantees in a timely manner and ensure that all expenses are allowable, allocable, and documented per RTI/USAID policy and have adequate supporting documentation.
• Responsible for management of financial documents and maintaining a proper filing system that ensures documents can be retrieved with ease.
• Manage and oversee project’s internal and external financial audits, follow up on implementation of audit and compliance review recommendations.
• Monitor performance of office petty cash system, supervise the management of cash available amount in safe, check balances, and ensure financial security instructions are followed.
• Facilitate monthly payroll and remit required withholdings and other benefit management on a timely basis.
• Assess monthly cash flow needs for the project and communicate cash requests to home office according to planned activities.
• Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses and online transactions, advise COP on changes in bank account signatories.
• Ensure bank reconciliations of all accounts are performed monthly and compliance issues addressed in a timely fashion and advise project leadership accordingly.
• Track value added taxes (VAT), compile submissions to Uganda Revenue Authority and US government through the local US mission, monitor activity and update protocols.
• Ensure adherence to RTI’s standard operating procedures for the procurement of commodities as described in the Uganda Field Operations Manual and RTI’s Global Operations website.
• In collaboration with IGAPPs team, ensure adherence to RTI’s standard operating procedures for the procurement of commodities as described in the project’s Field Office Operations manual and RTI’s Global Operations website;
• Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts etc.).
• Issue advances and ensure staff comply with RTI’s advance liquidation policies.
• Perform other duties as assigned by the COP or home office backstop.

Budget Management
• Lead the development of the annual work plan budget, working closely with the implementation team and home office project coordinator.
• Utilize/review monthly financial and operational monitoring tools (forecast, procurement tracker, activity tracker, etc.).
• Review and provide financial inputs for monthly forecast updates.
• Analyze gaps between planned budgets and actual expenses and report to COP, Home Office staff and activity leads.
• Identify project financial risks and consult with the COP for rectifying these and, where necessary, seek regional finance controller support and/or home office support.
• Provide financial guidance to the Senior Finance and Grants Specialist as s/he reviews financial reports and the accompanying documentation including receipts, participant sheets, etc.).
• Support the Senior Finance and Grants Specialist in capacity building activities of sub-grantees (finance trainings, review terms of grants, etc.), including site visits.

Team leadership
• Ensure all staff adhere to financial and operational policies outlined in the Field Operations, Handbook, train project staff as necessary on RTI/USAID financial and operational policies and procedures (advances, expense reports, travel policy, allowable versus unallowable costs, etc.).
• Flag any updates needed to the TORs of the finance department in collaboration with the COP, Human Resources Manager, and home office staff as needed.
• Oversee the daily operations of the finance and procurement departments and supervise the Senior Finance and Grants Specialist and Procurement Manager.
• Ensure capacity building for finance team members in order to increase the level of technical ability and skills within the department to deliver financial and operational outputs.
• Improve information flows within the department and with other departments of Act East| Uganda project.
• Engage with Finance Managers from other RTI/Uganda projects to coordinate tasks, share best practices and lessons learned, and collaborate on process improvements, in close collaboration with the Regional Office.

Qualifications
Minimum Required Education & Experience
• Job Requirements are a combination of qualifications and related experience. Judgment of an acceptable equivalent combination, on an individual basis, is the responsibility of Management
• Bachelor’s Degree and 15 years of experience, master’s degree and 12 years of experience, PhD and 8 years of experience, or equivalent combination of education and experience.
• Must have completed at least level 11 of CPA, ACCA

Skills & Abilities
Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description
• Prior experience overseeing finance and administration for a USAID-funded project of a similar size and complexity is highly desirable.
• Advanced knowledge and prior experience using QuickBooks.
• Experience working with USAID or other donor-funded projects necessary.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Strong oral/written communication skills and ability to coordinate activities with officials from host country government, US Government, NGOs, and other agencies.
• Excellent financial and analytical skills;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts.
• A team player with demonstrated ability to work closely with a range of staff.
• Familiarity with the aid system and understanding of donor and governmental requirements.
• Strong presentation and facilitation skills;
• Ability to build effective relationships with clients, peers, and stakeholders.
• Ability to work hands-on, independently, and within a team.
• Demonstrated success managing and leading technical and administrative teams.
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Strong computer skills: Microsoft Office Applications;
• Experience in general business administration and financial management;
• Willingness to travel frequently to activity implementation districts.

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