Admin Assistant job at Teach For Uganda

Admin Assistant job at Teach For Uganda

JOB DETAILS:
About Teach For Uganda
We are an indigenous nonprofit organization that nurtures leaders who advance access to quality education for children in low-income communities in Uganda through a two-year teaching fellowship.

At Teach For Uganda (TFU), we believe that when our children are 25 years old they will have attained the highest level of Education. They will have acquired leadership and entrepreneurial skills that empower them to access and create opportunities, they will persevere in the face of adversity and mobilize communities to solve their own challenges. They will be responsible, honest, empathetic and reliable leaders with a sense of purpose who will inspire the next generation to greatness. We currently operate in 7 districts i.e., Mukono, Bugiri, Namayingo, Buikwe, Mayuge, Namutumba and Kayunga.

Position Overview
Teach For Uganda is looking for a self driven, organized, flexible individual with excellent verbal and written communication skills to organize and coordinate administration duties and office procedures. Reporting to the Operations Manager, the administration assistant will be responsible for creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. S/he will support Teach For Uganda to ultimelty ensure smooth running of the office.

Essential Job Functions
Administration (40%)
• Maintain the reception area, keeping it clean and free of clutter
• Serve as the face of the organisation, offering friendly service to those accessing office or calling in on the phone
• Greet people entering the office, answer any questions, provide directions and alert staff when someone is there to meet or visit them.
• Exhibit politeness and professionalism while receiving incoming and place outgoing calls; handle incoming and outgoing correspondences on the info email.
• Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient promptly while also managing outgoing mail and packages for pickup.
• Develop and regularly maintain updated office telephone directories and telephone logs; Report and suggest solutions related to the improvement or malfunctioning of the switchboard
• Manage monthly accommodation reservations for staff and prepare necessary documentation to effect payments.
• Under the supervision of the Operations Manager, compile and submit MTN-CUG and Airtel- Internet telephone numbers on a monthly basis.
• Support the HR department in organizing staff training sessions, workshops and activities
• In collaboration with the Procurement and Logistics Officer, oversee International guest logistics; airport pick-ups, accommodation, field movement support, and other guest-related Issues.
• Manage all administration arrangements like managing TFU calendar, circulating agendas, recording minutes and keeping them organized and accessible in a well indexed central filling system.
• Resolve office-related malfunctions and respond to requests or issues brought to your attention by staff.
• In collaboration with the security officer on duty, manage the log of who is entering and exiting the office premises.

Minimum Education, Experience, Skills and Abilities
• A Bachelor’s Degree in Business Administration, Social Work & Social Administration, or other related field.
• At least one-year experience working areas of administration, operational support and management or similar roles preferably in an NGO setting. Team work and collaboration.
• High degree of professionalism, integrity and honesty.

Job application procedure
Email a one-page cover letter and your resume with 03 professional referees to jobs@teachforuganda.org. Indicate the position applied for in the subject line by December 22, 2023. Applications are reviewed on a rolling basis. Only short-listed candidates will be contacted.

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