Head of Finance Job at Every Life Uganda

DEPARTMENT: Finance
REPORTS TO: Country Director
INDIRECTLY REPORTS TO: Head of Finance U.K
LOCATION: Bweyogerere, Kampala

JOB SUMMARY
The Head of Finance is a leadership position responsible for overseeing the financial management and sustainability of the organization. The role ensures that all financial systems are accurate, transparent, and in compliance with donor requirements, Ugandan laws, and international accounting standards.

ABOUT EVERY LIFE
Every Life Uganda is a registered charity working (in partnership with Every Life International) to bring lasting transformation in slums across Kampala by providing both short-term support and long-term development through Christian discipleship.

KEY RESPONSIBILITIES
Strategic Financial Leadership
• Develop and implement financial strategies aligned with the organization’s mission and long-term goals.
• Identify and analyse various risks (e.g. financial, fraud, ETC) that may affect the organization, creating and communicating risk management plans.
• Provide financial forecasts and risk analysis to the National Executive Team.
• Advise on major financial decisions and investments.

Budgeting & Planning
• Lead the annual budgeting process; liaising between local team leaders and the International Executive Team (primarily the International Head of Finance).
• Monitor and report on performance against budget throughout the year.
• Coordinate with program teams to ensure activity budgets are realistic and aligned with project goals.
Financial Management & Reporting
• Prepare bi-monthly reports to the International Executive Team on restricted and unrestricted funds received.
• Ensure compliance with GAAP, IFRS, and donor-specific financial guidelines.
• Oversee management of cash flow and bank reconciliations.
• Ensure monthly requisitions are aligned to the approved budgets and sent to the International Head of Finance on time.
• Approve expenditures and payments in alignment with approved budgets and support by necessary documentation.
• Visits programmes and projects, checks and ensures the adherence to financial and accounting policies and procedures. Provides guidance and advice thereon as necessary.
• Meet team leaders and staff regularly to discuss activities, problems, concerns and new ideas to improve efficiency, communication and cooperation.
• Receive and analyse monthly NSSF, PAYE, Petty Cash reports from Finance Assistant
• Ensure the proper accounting of assets and property of EL-Uganda.

Compliance & Audit
• Ensure compliance with Uganda Revenue Authority, NGO Board, and other statutory bodies.
• Coordinate internal and external audits; implement recommendations.
• Maintain and enforce robust internal control systems, aligning with systems from Every Life International.

Donor Relations & Grant Management
• Support the preparation of donor financial reports and proposals.
• Track and report on grant utilization and ensure timely disbursement of funds.
• Ensure any grant is utilised for the specific purpose as stipulated by the donor, including issuing budget, programme, monitoring/control system, and reporting to the grantor and Every Life International.

Team Leadership
• Manage and mentor finance staff, fostering a culture of integrity, accountability, and growth.
• Build financial literacy across the organization through training and support.

Minimum Qualification
• Bachelor’s degree in finance or a Masters in Business Administration (Accounting / Finance).
• Full professional qualification in ACCA or CPA.

Experience
• At least 5 years experience in financial management, at least 3 at senior level.
• Strong knowledge of Ugandan financial regulations and donor compliance.
• Experience in NGO community funded programmes including managing donor grants preferred.

Functional Competencies (e.g. knowledge, skills, understanding, abilities…)
• Experience working with financial software (e.g. QuickBooks) and strong proficiency using Microsoft Excel.
• High level of integrity and professionalism
• Self-motivated with the ability to initiate new ideas
• Strong analytical and problem-solving skills
• Strategic thinking and decision-making
• Team leadership and capacity-building abilities
• Ability to work both independently and collaboratively as part of a team
• Ability to work effectively across cultures and with diverse stakeholders
• Good verbal and written communication skills
• Able to perform well under pressure and to deadlines
• Comfortable going into slum communities where we work from time to time

Method of application
A qualified candidate should send their cover letter,CV and academic documents to patricia@everylife.org.uk before 12th June 2025 at 5:00pm

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