Accountant job at John Snow, Inc. ( JSI )

Accountant job at John Snow, Inc. ( JSI )

World Education, a division of JSI Research & Training Institute, Inc. (JSI/WE) is dedicated to improving people’s lives around the world through greater heath, education and socioeconomic equity for individuals and communities, and to providing an environment where people of passion can pursue this cause.

JSI/WE is seeking an Accountant for a five-year USAID funded Targeting the Learning Crisis Activity in Uganda, which aims to create sustained, measurable improvements in development outcomes in Basic Education through Targeted Instruction for foundational skills, a learner-centric pedagogy that reorganizes math and reading instruction based on children’s actual learning levels, rather than on the prescribed grade-level syllabus. The Activity seeks to implement cost-effective, sustainable, and impactful programming, centered around Targeted Instruction pedagogy for P3-P5, Targeted Instruction and other evidence-based approaches for P1-P2, and evidence-based early childhood education for pre-primary years, in order to significantly improve math and reading learning outcomes for Ugandan primary students.

RESPONSIBILITIES
The Accountant is a full-time position and will be based in Kampala, Uganda. S/he will set up and maintain the JSI/WE financial accounts and an up-to-date Mobile Money payment system; preparation of expenditure projections, documenting and reporting all expenses paid through the bank and the Mobile Money payment system as well as processing Accounts Payables. The Accountant reports to the Finance Manager.

Key Result Areas
All expenses are paid and documented in compliance with the USAID rules and regulations and the JSI/WE policies and procedures.
All payments are coded appropriately and recorded in the QuickBooks accounting system on a regular basis.
All mobile money payments are made in a timely manner as per policy.
All Accounts Payables are reviewed and processed in a timely manner, and coded appropriately.
Finance Assistants performances are efficiently and effectively managed.
Program staff are supported to project weekly cash requirements.
Project advances are cleared within the policy timelines.

SPECIFIC DUTIES AND RESPONSIBILITIES:
The Accountant will be responsible for the day-to-day management of the project’s Mobile Money payment system, financial records, payments, and receipts, as well as processing Accounts Payables. This management includes the following:
• Provide supervisory line management and technical guidance to the Finance Assistants and be responsible for their performance.
• Work with the Finance Assistants, Program Staff and the Finance Manager to project weekly cash requirements for the Mobile Money Payment system, and initiate request of funds transfer/EFT to the Mobile Money account.
• Ensure adequate cash is available for bank and Mobile Money payments and that all due payments are made timely.
• Receive, review and initiate payments for national level activities on the Mobile Money Payment system and forward to the Finance Manager for onward review and approval.
• Perform second level review of all payments for conformity/compliance to purchase orders or contracts.
• Review consultant payments based on approved time sheets and contracts from Human Resources.
Process monthly staff payroll computation.
• Manage account receivable/payable (vendor accounts and staff advance).
Reconcile project taxes/obligations.
• Code all expenses according to the relevant accounts codes and enter them into QuickBooks before submitting for further onward reviews and approvals in a timely manner.
Submit all reviewed Payment Requests for online payments.
• Timely address all issues raised on submitted Payment Requests.
• Ensure end of month closure and adjustments into Quick Books.
• Support the Partners with setting up their Mobile Money payments systems as needed.
• Review/reconcile sub-awards accounts and ensure a timely expense liquidation and disbursement of advance requests.
• Participate in the preparation of work plan and work closely with the Finance Manager, Technical staff to prepare and monitor costed work plans.
• Interface and work with cross functional teams within the organization.
• Perform other duties as may be assigned by the supervisor.

QUALIFICATIONS
• Bachelors degree in finance, accounting or business-related field;
• At least 3 years of relevant experience in financial management and/or accounting in an NGO setting;
• Experience with QuickBooks accounting system;
• Working with Mobile Money payments systems is strongly desired;
• Relevant experience with USAID-funded programs and knowledge of USAID rules and regulations strongly desired;
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times;
• Ability to work independently, take initiative and manage various activities in a team setting with minimal supervision;
• A proven ability to work as part of a team and to be self-managing;
• Must be able to maintain confidentiality for all project and staff proprietary matters.

Job application procedure

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